Thanks for the offer, Dalkore. It looks like we're leaning toward October now. (read below for more info)
I spoke with John Romfo (above--click image to view Linkedin page) today on the phone, along with receiving another email from him outlining the package. I had to cut the conversation short due to being with a client at the time, but told him that I will recontact him come Monday. What I did find out is that what's available is in October, therefore we're looking at the first or second week, ideally, with the third/forth reserved as the backup plan.
During this time frame, the tents will not be available due to the cool nights. I'm not sure how this will affect the wedding I envisioned, but it's not a deal breaker.
Per the email I received, since the tents will not be available, the original 200 people staying on the resort has been scaled back to 150 max, depending on the 27 units (70 bedrooms/63 bathrooms) are utilized.
Also, John wrote, "...and you would have exclusive use of the property (no other guests would be present)."
I was mistaken in assuming that "full use" included meals and other activities paid in full. That is not the case, but I do have a workaround up my sleeve.
I do believe that the title and theme of the event is keen: TEDxGreenough: Tack & Tech--Taming the New Frontier. But I do ask for help in defining the theme, and exactly what it would consist of. At this stage, all options are available. Chance are, we're not looking at a pure Bitcoin type conference, but Bitcoin can play a vital role.
(EDIT: Can not be a TEDx endeavor due to their guidelines)
More info forthcoming.
http://www.linkedin.com/company/978830?goback=%2Efcs_GLHD_The+Resort+at+Paws+Up_false_*2_*2_*2_*2_*2_*2_*2_*2_*2_*2_*2_*2&trk=ncsrch_hits