Instead of having multiple email addresses for each person who can do the whitelisting, why don't you guys create a shared account that you will all have access to? I am sure that the 5 or 6 of you tasked to do it can trust each other to share the same password. You also know enough to not get phished, keylogged, etc.
Its probably the best approach if the workload is unmanageable. Since, I've literally not received an email, but it seems that LoyceV has which is probably due to the fact that users are reading through this thread, until they find the first email address, and not reading the rest or the replies here.
So, it'll probably result in LoyceV having the majority of the emails, and the rest of us will get a few every now, and again which leak through.
Shared email won't solve this problem either, if Bob first request got rejected by user A there is 98% chances that Bob would create another email address and send back his application and this time User B would be the one opening it.
Shared or not, you would get this issue either way as it will be up to the person that is reviewing it at the time. So, peoples success might actually depend on the discretion of the person that's reviewing it whether that's through a shared email or separate ones. In fact, here on the forum we have a
shared system for reviewing reports. Basically, a lot of staff can see the same reports in the queue, but how its handled is down to the discretion of that individual moderator so it can sometimes vary on the action taken.